40th Annual Ceramic Showcase 2023
Application Instructions and Guidelines
Show Dates: Set-up: April 26th & 27th/ Show: April 28th - 30th
Location: Oregon Convention Center Hall A-A1
Booth Eligibility - All Oregon Potters Association (OPA) 2022 members in good standing on the membership list by January 31st, 2023 are eligible to apply for a booth in 2023 Ceramic Showcase, provided their membership is renewed before application deadline. If your membership comes due after your application, you must renew to take part in Ceramic Showcase.
Gallery Only Eligibility - All Oregon Potters Association (OPA) members in good standing are eligible to apply for “gallery only” participation for 2023 Ceramic Showcase.
Application Deadline, Show Deposit, Late Fee, & Points Penalties
Acceptance & The Points System
Booth Sharing - All booths (except the Group Booth and Emerging Artist) may be shared. The booth fee will be shared equally by the participants unless they notify the OPA Finance Committee that another percentage split would be more appropriate. On the application there is a place to designate the member(s) with whom you would like to share.If you would like to share a booth, but don't yet have a partner, indicate IDK in this space.
Dropping Out - The deadline to drop without any monetary penalty is March 1st, 2023. (If you’re wait-listed, see exception below.) If you need to drop out completely or change your participation status from Booth to Gallery On, you must contact the Ceramic Showcase Registrar (see below.) Please include:
Wait-List Drop Rule Exception - Artists on the wait-list will be contacted by the Building Chair as booths become available and would only forfeit their deposit if they drop AFTER accepting an available booth.
Booth Sizes & Prices - On the application, select the size booth you want. As much as possible, the booth sizes in the show layout will be adapted to accommodate the artists’ booth choices. ** We don’t know if all these booth selections will be available. Member requests will be considered when determining the floor plan.
2023 Ceramic Showcase Booth Fees
* Multi Level Commission Rates
Booth Selection Meeting - Booth selection occurs in March via Zoom. If you cannot attend, please contact the Building Chair (see below.) You may also ask a friend to choose for you. Otherwise, a booth will be assigned to you.
Work Shifts and Committee Work - Ceramic Showcase is run completely by volunteers and by the members participating in the show. Participants are required to do work shifts at the show and committee work that occurs prior to, during, or after the show. If you are physically fit and capable of heavy lifting, please volunteer for one of the more labor intensive committees.
Committee Work will be done before, during, and/or after the show depending on the task. All booth participants will be given a committee assignment. Gallery Only and Emerging Artist participants are not required to do committee work but may volunteer to do a committee job and earn an extra point. The committee jobs available and very brief job descriptions are on the Showcase Event page at www.oregonpotters.org.
Work Shifts are a variety of jobs done during the show. Shifts range from 2.5 to 3 hours each. Booth participants are required to do 3 work shifts. Gallery Only and Emerging Artist participants are required to do 2 work shifts.
Penalties - For Not Completing Committee or Work Shift Assignments, penalties may include but are not limited to loss of points and/or loss of eligibility to participate in Ceramic Showcase at the discretion of the Showcase Steering Committee.
Group Booth “Sitting” Assignments - Group Booth participants will be scheduled for booth sitting assignments to greet customers, answer questions, and restock. This is comparable to artists spending time in their own booths and does not constitute a work shift or committee work.
Installation - Ceramic Showcase sets up and displays donated pieces made by OPA members based on a theme set by the Installation Chair. The theme will be announced by Dec. 15th 2022. The net income from sales will benefit OPA’s Clay in Education program.
Save Boxes Now - We need about 25 clay size boxes from each participant.
Equipment Rental - All booths have pipe and black drape at no extra charge. If you would like to rent tables or have changes made to your pipe and drape, you must contact the Equipment Rental Chair (see contact info below.) The cost will be deducted from your show check. Contact the Equipment Rental Chair for cost for special orders.
Show Information & Notifications
Between January and late March you will also receive the following documents by email. These documents contain essential information. If you do not receive them by the dates noted, please contact the Ceramic Showcase Registrar.
If you have any questions, please use the contact list below: